With a constant stream of distractions and demands at work, from email , phone calls, colleagues and clients demanding attention it's understandable why we have trouble focusing and often find ourselves unable to concentrate. Even more importantly is to understand our ability to retain and even improve focus and improve our concentration even in the most difficult of circumstances.
Developments in neuroscience are gradually uncovering brain states related to high focus and what cultivates this. We can also identify sub-optimal work environments that leads to a loss of focus and difficulty in concentrating in people with consequential impacts on decision making, communication, innovation and team working.
Multi-tasking at work is all the rage at the moment. Unfortunately, we don’t multi-task we ‘task switch’. We may task switch quickly, very quickly in fact, but in terms of our brain, as a Harvard study on multitasking shows, You Can’t Multitask, So Stop Trying
Multi-tasking is deceptive as it can feel good – indeed, it even looks good – but it is actually a poor use of our resources.
"It turns out
Dr Nass Digital nation life on the virtual frontier PBS Feb 2010
Constant attention switching impairs memory, exponentially increases errors and cultivates a very agitated
Multi-tasking leads to what Linda Stone (former apple executive) calls “continuous partial attention”.
We never bring our full resources to anything before we switch over to something else. This rapid switching causes an increasing stress response in the body.
Our workplaces and homes are now inundated with information. From twitter, to facebook, from email to mobile phones and this is even before you include 24-hour news channels, IM chats and general conversations with others. Information overload creates a threat response in the brain reducing the very resources we need to respond well
“A typical information worker who sits at a computer all day turns to his e-mail program more than fifty times and uses instant messaging seventy-seven times per day”
Matt Richtel, New York Times
“... the average knowledge worker loses approximately 25 to 30 percent of the day due to Information Overload, including unnecessary interruptions and recovery time”
Spira, Jonathan B. Overload! How Too Much Information is Hazardous to your Organisation
Relentless pressure, constant information flows and always-on’ technologies lead to what Harvard Business Review is calling ‘Hyper Kinetic Work Environments: Why smart people underperform’.
We seem to be creating shorter and shorter attention spans, being less and less attentive which leads to something called an Attention Deficit Trait (ADT). People are preoccupied, anxious, constantly thinking of what is to be done next.
These environments cause even smart people’s brains to
“The relentless influx of emails, cellphone calls and instant messages received by modern workers can reduce their IQ by more than smoking marijuana”
Will Knight, New Scientist
The brain prioritises new events in its environment (think of the attraction of an email or IM flash), this produces a burst of a neurotransmitter called dopamine, a feeling of novelty occurs which drags our attention to this new event.
Dopamine while ‘feeling good’ also acts like a ‘give me more’ neurotransmitter. Constant new information streams
Perhaps you already see this in your workplace and during meetings? Constant checking of phones or people being physically but not mentally present. This obviously leads to increased communication errors and sub-optimal meetings.
One study found “that employees spent an average of 11 minutes on a project before being distracted (and) after an interruption….. (taking) 25 minutes to return to the original
Your Brain at Work, David Rock
In addition a recent Harvard study by Killingsworth and Daniel Gilbert also found that people’s minds wandered 47 per cent of the time during an average day and that this wandering leads to increasing unhappiness.
"In conclusion, a human mind is a wandering mind, and a wandering mind is an unhappy mind. The ability to think about what is not happening is a cognitive achievement that comes at an emotional cost"
I would say it's not only an unhappy mind its a vulnerable one too.
Even if we are trying to get some substantive happiness from our imagination – it’s still only happiness on an imaginary level. It’s very different from the happiness or fulfilment in engagement with the life we are actually living.
Secondly, what’s the mind doing when it is not paying attention? Often it slips off into worry, or rumination or unconstructive patterns of thought.
So it’s a lose/lose situation. We don’t bring all of our resources because we are
It becomes clear that managing attention, arousal and distraction levels
The brain changes its structure and function in relationship to experience – something called '
The latter point is an interesting one to reflect on.
For example, the same brain changes occur in individuals who learn to play a 4 key tune on a piano, compared to those who just imagine they learn to play this same tune – a purely mental event.
This is worth repeating.
So directing our attention, or cultivating qualities of the mind acts back on the brain itself causing it to rewire. Sometimes this is referred to as
Just like we can slowly increase our fitness, mental workouts can alter our own unique mix of emotional styles and improve our ability to concentrate.
Aspects we once considered as fixed traits, things like resilience, focus, positive outlook, empathy or even happiness are consequently skills that can be developed, learnt and improved.
The brain itself takes a lot of energy to function well. It uses 20% of all the glucose and oxygen that the body needs even though it's only 1-2 Ibs in weight. That's one reason concentration fades as we run out of energy.
The brain includes tiny switches called neurons which fire like spark plugs in a car. There’s about 100 billion of them at the last best count. Each individual neuron is directly connected to approximately 5,000 others – like having 5,000 other neurons on speed dial.
Every neuron is only ever a few hops away from any other neuron in the whole brain.
So how do neurons speed dial and therefore communicate with each other and why is this important in terms of how well we focus?
Imagine a couple of islands separated by some water. Each island has its own stranded inhabitant who communicates with the other islander by placing messenger bottles in the water and waiting for them to wash up on other island.
In a similar way the neurons ‘talk’ to each other by sending little packets of chemical ‘bottles’ across tiny gaps that separate them from their neighbours.
These chemicals either encourage or discourage neighbouring neurons to fire. The fancy name for these chemical bottles is a neurotransmitter and the gap or body of water is called a synapse.
Understanding what happens when we have too much or too little of these chemical bottles provides a big insight in how retraining attention and regulating emotions is crucial to focus, being well at work and working effectively in teams.
Just behind the forehead is where our thoughts are drawn and erased – it’s called the pre-frontal cortex (PFC). It’s responsible for many crucial things we need in the modern workplace.
Relating to the present
Recognising the best course of action
Unfortunately, this area is extremely sensitive to two main messenger bottles, two neurotransmitters dopamine and norepinephrine. Too few or too many of certain types of bottles and this area decreases in performance or even closes down.
The relationship between these chemical bottles and its performance is so connected that you can see the effect in a simple diagram.
Neuroscientist Patricia Goldman-Rakic found that if dopamine and norepinephrine
On the very left side of the picture, as we are fatigued, tired,
In the opposite direction, too many of these
This is what happens when we are chronically stressed or in moments of
In each case at either
As we move towards the left or right of the mid point we start to lose focus.
We can see, however, there is an optimum level at the peak of the curve. We need just the right amount of stress (eustress) and arousal – this is the middle of the picture, the top of the curve. And here is our optimal focus.
Relaxed, alert and focused. In the zone.
In general, norepinephrine strengthens the circuits related to what we want to be alert or pay attention to.
Dopamine keeps out distraction, it increases when we feel motivated, open minded and curious, consequently guiding where we keep our focus. It's triggered by novelty and interest.
So, for optimal performance we need a balance of alertness (norepinephrine) and interest (dopamine) whilst we are relaxed.
Alert, present and relaxed. Mindful, aware and spacious.
This is developed by mindfulness techniques which can be integrated into daily life and intense work environments.
Mindfulness is a research-proven technique that boosts your performance by physically altering your brain through this process of
By retraining attention through practising and integrating mindfulness and empathy we become increasingly present,
A team of scientists from the University of British Columbia and the Chemnitz University of Technology were able to pool data from more than 20 studies to determine which areas of the brain are developed by mindfulness.
And Professor Davidson's Emotion Life of your brain book highlights different types of mindfulness and meditation that improve resilience, positive outlook, reading social cues,
As we train in techniques that develop focus and empathy it causes the
As our mind wanders less we become happier, and as we become more focused we are less likely to multi-task and be overcome with information overload.
We are alert yet relaxed, spaciously present to our tasks, work team and environment.
This is the sweet spot for this area of the brain and the sweet spot for working well.
The emotional life of your brain